Governance Online meetings can take a variety of forms, but the most important thing to have successful governance meetings is to make sure that participants are able to communicate with each other in the same way that they would if they were participating in person. This means sharing screens, voice and video calls, and allowing instant questions and responses. It is also the case that anyone may be asked to leave the meeting at any point when their presence is disruptive or inappropriate, and they should receive an immediate email containing an account of the actions taken.
The chairman, or the presiding officer of the meeting, is required to ensure that the meeting is on schedule. The ideal governance meetings be scheduled with an agenda and strict time-frames for the processing of each item. This will ensure that statutory governance standards are followed and if the governance meeting is being reviewed by an external entity, they’ll likely look for evidence of these standards.
In a perfect world meetings on governance would take place every week. However this isn’t always feasible for all teams. If you are just beginning your journey using Roles, it’s best to schedule your first handful of meetings close to each other. As your team grows more comfortable working in Roles, you can then reduce the frequency of your meetings.
It is also helpful to hold short check-in calls between meetings on governance to keep the team together and allow those with concerns or questions to resolve their issues. It’s also an excellent opportunity to strengthen relationships between the senior leadership team.